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The Economics of Small Business Printing

When you are running a small business, you are going to have many of the same concerns as a larger business but you’ll have tighter profit margins. You’ll have to balance your budgets a little more carefully to make sure that you can stay in the black. One of the ways you do that is by balancing your short-term costs and long-term costs. For example, printing and scanning are likely recurring costs.

If you go to a printing shop to do your printing, you will be saving money in the short term. If you decide to buy a printer, you will be spending more money soon on the hopes that you’ll save money in the long run. However, is that the case? Does investing in a printer save you money over a longer time frame?

Printer Maintenance Costs

A printer is more than just a one-time expense. After the printer is paid for, there is ink or toner that you’ll need to pay for. You’ll also need to buy paper for your printer. From time to time, the printer will malfunction and need to be repaired. Repair costs can add up very quickly. Essentially, for most businesses, paying to print is the more economical decision. You can spread out the costs of your printing over time.

If you were to buy a printer, you would have to make a big investment immediately. That investment could even put your books into the red. Then, you’d have to try to earn back that money while paying for paper, toner, and repairs. It’s not likely that a small business will be able to earn the money back quickly.

Print Shop Options

Furthermore, printers come in a range of capacities and abilities. If you want a printer that can print on both sides of the page and staple your copies for you, you are going to need a fairly high quality printer. That’s going to be expensive to buy on your own. Alternately, you could go to a print shop where they will have all of the options you are looking for.

In addition to options such as printing on both sides of the paper or stapling, print shops often have colored paper, different weights of paper, and different colors of ink. The weight of the paper is one of the biggest advantages of a professional print shop. If you want to print something on a thicker, nicer paper, you won’t be able to do it with a domestic printer. You need a professional option.

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